Budget preparation and control
Prepare estimates by head, scheme and department, then check every commitment and expenditure against the sanctioned line so an overrun is prevented at entry rather than discovered at close.
Solutions for Government
Public sector ERP with the audit trail built in
Public spending is judged twice: once on whether it achieved anything, and once on whether it can be evidenced. A platform for government has to make the second question answerable without a reconstruction project.
Budget control, procurement and payroll with role-based access and an immutable audit log — the record an auditor asks for, without a reconstruction project.
What it covers
From sanction to service delivered.
Budget lines, tenders, assets, establishment payroll, scheme disbursement and citizen-facing services post to one ledger, so a department can answer where the money went at any point in the chain.
Tendering and procurement
Hold notice, bid receipt, technical and financial evaluation, award, contract and delivery as one file, with the evaluation basis recorded alongside the decision.
Asset register
Track custody, location, condition, transfer, depreciation and disposal per asset, so physical verification is a comparison rather than a survey.
Government payroll
Run establishment payroll with pay scales, allowances, deductions, arrears and statutory contributions, and reconcile sanctioned strength against the posts actually filled.
Grants and scheme disbursement
Record beneficiary registration, eligibility, sanction, release and utilisation per scheme, with the disbursement chain visible from allocation through to the individual payment.
Citizen service delivery
Accept applications, track them against a service standard, record the decision and issue the output, so a citizen can be told where a file is without a visit.
Access and accountability
Audit-ready is a design choice, not a report.
Departments rarely lack records. They lack the ability to connect a sanction, an approval, a payment and a delivery quickly enough for the answer to still matter.
Role-based access decides who may raise, approve and pay, and every posting carries a user, a timestamp and a reversal trail. The evidence is created as the work is done, not assembled afterwards.
- Role-based rights separating initiation, approval and payment
- Every posting stamped with a user, a timestamp and a reversal history
- Commitments checked against the sanctioned budget head before approval
- Tender evaluation basis stored with the award decision it produced
- Scheme disbursement traceable from allocation to individual beneficiary
How a department goes live
Digitise the chain, one link at a time.
Public sector implementations fail when they try to replace every process in a single financial year. We sequence by control point, starting where the evidence gap is widest.
01
Process and delegation mapping
Financial powers, delegation limits, approval chains, budget heads and the existing file movement are documented as they are practised, including the exceptions everyone already works around.
02
Budget and chart configuration
Budget heads, schemes, cost centres, the chart of accounts and role-based rights are configured so that initiation, approval and payment are separated from the first day of use.
03
Procurement and expenditure
Requisition, tendering, award, receipt and payment move into the platform, with commitment control applied against the sanctioned budget line at entry.
04
Payroll, assets and schemes
Establishment payroll, the asset register and scheme disbursement are brought on in sequence, each reconciled against the department's existing records before it becomes the source.
05
Citizen services and reporting
Citizen-facing applications and status tracking are opened once the internal chain is reliable, and statutory and audit reporting is tuned against a full cycle of posted data.
Questions departments ask
Before the next financial year.
Rights are granted by role, so the user who initiates a transaction, the officer who approves it and the person who releases payment can be held as distinct permissions, with delegation limits applied per role.
Commitments and expenditure are checked against the sanctioned budget head as they are raised, so an overrun is stopped or escalated at the point of entry rather than reported after the close.
Postings carry a user, a timestamp and a reversal history rather than being silently editable, so the record of who did what and when is created as the work happens.
Artha Systems operates a company-owned exclusive cloud facility, so hosting, patching and escalation are handled by the same organisation that builds the platform. Deployment arrangements are agreed with the department during scoping.
Beneficiary registration, eligibility, sanction, release and utilisation are recorded per scheme, so the chain from allocation through to an individual payment can be followed without collating separate registers.
Platform fundamentals
Controls that hold under scrutiny.
Budget head
Commitments and expenditure checked against the sanctioned line
Tender file
Notice, bids, evaluation and award held as a single record
Asset register
Custody, location and depreciation tracked per asset
Access log
Every posting carries a user, a timestamp and a reversal trail
Related solutions
Public bodies run operations too.
Departments and undertakings also run institutions, fleets and stores. Each edition shares the same audited financial core.
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Explore education ERPTransport ERP
Fleet and driver records, trip planning, fuel and maintenance cost tracking for public transport undertakings.
Explore transport ERPCPAs & CAs Solution
Multi-entity books, statutory calendars, working papers and audit trails for the auditors reviewing your accounts.
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See it on your process
Bring one sanction to the demo.
Pick a scheme, a tender or a payment chain that took too long to evidence. We will walk it through the platform and show where each approval and posting would sit.